Community Centre – reservation info

logo centre CSCC 2011

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Carlsbad Springs Community Centre at Harkness Park on Piperville Road.
Reservation information for the Carlsbad Springs Community Centre (6020 Piperville Road)

There are two rooms available to rent.  The capacity for each room is in bracket:

Multi-purpose room (sitting capacity: 55 /  standing capacity: 80+)

Gym / large room (sitting capacity : 170 /  standing capacity: 300+)

For each room there are 6 rental categories:

  • Non-profit (NFP): community groups such as local clubs and local associations and volunteer groups.
  • Non-profit with alcohol: community groups such as local clubs and local associations and volunteer groups.
  • Private: family related or personal events
  • Private with alcohol: family related events or private events
  • Commercial: all commercial events
  • Commercial with alcohol: all commercial event

See the Carlsbad Community Hall Rental rates (pdf document) for cost for each category.  Rental rates Community Centre FINAL April 2011

Note that a flat rate is offered for **funeral receptions, wedding receptions (Saturday evening only) and for private events on Saturday evening and Sunday afternoon (from noon to 6pm only).  Additional time is charged by the hour at the normal rate.  A one hour set-up and one hour clean-up is included at no charge at this time.  You must book for the duration of your event only and we will add the additional set-up and clean-up time to your booking.   Example:   event is from 4pm to 8pm (4 hrs rental charge), therefore event will be booked from 3 to 9pm by our reservation coordinator for set-up and clean-up requirements.

**Set-up for a funeral reception includes setup and teardown.  If you take the setup you also need to take the teardown, there are no exceptions.   The cost is 100 dollars ($100) to setup and teardown for up to 22 tables (round and rectangle) and 165 chairs payable to the Carlsbad Springs Community Association.   The site coordinator will open once only and close after the end of the reception.  They will open at a precise time and close at a confirmed time.   It is the responsibility of the client to have someone at the Centre at all times.

Gym – inside Carlsbad Springs Community Centre.

The facility has the following:

  • multi-purpose room (28 feet x 25)
  • gym (large hall) (68 feet x 45 feet)
  • coat room
  • 22 round tables (60 inch diameter),
  • 20 rectangle tables (10 tables are 6’ x 2.5‘ and 10 tables are 7’ x 2.5’)
  • 170 mesh quality black chairs
  • Portable bar on wheel
  • Large commercial portable fridge on wheels.
  • Full service kitchen (commercial fridge, stove, microwave)
  • washrooms
  • lobby area
  • office area (Association use only / CJRO FM radio)

To reserve a room contact the reservation coordinator at  reservations@carlsbadsprings.ca

The reservation coordinator will process you request and will contact you (24 to 48 hrs).   You can pay by check or in cash in person.  A down payment of $100.00 is required for rentals.

Note that the rental of the multi purpose room does not include access or use of the gym.   The rental of the gym can include the multi-purpose hall (for catering access only) but the request must be requested when you make the reservation request.  First come first serve for the access to the kitchen if there are two reservations at the same time frame.

Set-up and clean-up after your event:

An hour before and an hour after is allocated for set-up and clean-up for each event.  Actual rental cost is for the duration of your event only.

You are responsible to clean-up after your event, return all equipment (chairs, tables, etc…) at their original location and put all garbage bags in the large containers outside.

Centre checklist for clients (pdf document)

Additional notes:

If required, a set-up and clean-up crew can be available upon request (a week notice) for most events for $100.   The crew will be responsible to install and remove the chairs and tables.

A large (50 inch) LED television is available for funeral receptions and private events.  Cost is $20.00,  payable to the Carlsbad Springs Community Association.    The site coordinator will provide the television when opening the Centre.  The client is responsible to provide an HDMI cable to connect the television to a laptop or bluray player or another device.

The projector and the sound system in the multi-service room are for community groups only and cannot be access for private rentals.   The use of the screen inside the multi-purpose hall and the gym is allowed with a personal projector.

The centre has extra garbage bags, paper toilet, a mop and a bucket.

Alcohol Permit:

You will require a Special Occasion Permit for your event if you plan to have alcohol. There are two kinds: Sale and non sale.  Cost is $25 for a “no sale permit” or $75 for a “sale permit”.   The permit can be obtained from the LCBO directly. The Association is not responsible for the permit. Please visit the AGCO (Alcohol and Gaming Commission of Ontario) website for more information: http://www.agco.on.ca/en/whatwedo/permit_special.aspx

The address of the centre is:

Carlsbad Springs Community Centre, 6020 Piperville Road, Carlsbad Springs, K0A 1K0.

For more information on the Centre please contact us at info@carlsbadsprings.ca

Recommended third party services:

Catering:

Party rental equipment:

Chez Lili Party Rentals: rental inventory to dishes, linens and many other things.  Website: http://www.chezlilipartyrentals.ca  Organizing a special event can be stressful; wouldn’t it be easier to be able to find everything you need in one place? This one stop shop and bilingual consultants will surely make the organization of your event a breeze. That you are in the restoration or catering business, organizing a trade show, planning your wedding or simply a family barbecue, we can help you make your event exceptional. Chez Lili Party Rentals has a vast collection of beautiful tableware, clean crisp linens of many colors and many other hardware that may be needed to make your event complete, anything from a stage to a chocolate fountain….even a Santa’s chair! If you need it, we probably have it.

Photos of the construction of the Carlsbad Springs Community Centre:  2010-2011